Terms and Conditions

General Terms and Conditions for Exhibitors

1. Parties

These General Terms and Conditions for exhibitors cover the following parties: 

The exhibitor and Bulb Africa Limited P. O. Box 2766, Arusha, Tanzania

2. Application, registration and order confirmation

After receipt and approval of an applicant’s completed application form, the applicant is registered as an exhibitor at an exhibition organized by Bulb Africa Ltd. By completing the application form, the applicant declares himself familiar with the objective of the exhibition, and agrees to exhibit only those products and/or services which come within the scope of the exhibition.

Bulb Africa’s acceptance of an application represents a binding agreement for the stand space and rent that are specified in the order confirmation from Bulb Africa.

3. Eligible exhibits

Exhibits will be limited to companies or products approved by Bulb Africa. An approved company/business may exhibit products, equipment and services. All products, equipment and services must comply with Tanzanian law and regulations.

Bulb Africa reserves the right to refuse stand/space rental or terminate a contract at any time, if the company does not comply with the laws and regulations. In the event that Bulb Africa refuses the exhibitor’s application or the contract is terminated, Bulb Africa shall refund the payments in full, including deposits.

Any such cancellation and termination, including refund of payments, shall not affect the terms of cancellation subject to clause 6. 

4. Stand allocation and costs

Bulb Africa reserves the right to allocate stand space to exhibitors. The wishes of the exhibitor are taken into account as far as possible. Bulb Africa reserves the right to change the original stand allocation and shall notify the exhibitor its authorised representative hereof.

5. Conditions of payment

Payment is to be made in accordance with the conditions of payment on the exhibit application form. Bulb Africa fully complies with the Tax regulations.

Invoice will be issued by BULB AFRICA LIMITED

6. Event modifications and cancellations

Cancellations by Bulb Africa Ltd:

Bulb Africa is authorised to cancel the event due to unforeseeable occurrences, omissions or accidents (e.g. official measures, industrial disputes, force majeure etc.) and to retain only such part of the exhibitor’s stand costs as shall be required to compensate the exhibitor for reasonable expenses incurred up to the time of such cancellation. All remaining fees shall be refunded. In the event of cancellation by Bulb Africa, no hotel or travel expenses shall be reimbursed by Bulb Africa.

Cancellations by exhibitors:

The exhibitor may cancel their stand reservations at any time by written notice to Bulb Africa. Bulb Africa

will refund payments based on the criteria listed below:

- Cancellation more than 45 days prior to event start date: 100 % refund

- Cancellation between 45 and 30 days prior to event start date: 50 % refund

- Cancellation less than 30 days prior to event start date: No refund

Non-refundable fees, in accordance with the conditions of payment on the exhibit application form, will be withheld to cover administrative costs. Exhibitors are responsible for cancelling any other reservation (e.g. hotel or travel reservations) made in connection with the event. Bulb Africa retains the right to resell any booth cancelled by the exhibitor. 

7. Stand space and activities

All stands must be set up and ready at least 30 minutes prior to opening of the event. Exhibitors are obliged to ensure that the space rented to them is kept clean.

The exhibitor is obliged to observe the schedules set out in the Exibitors Manual for the construction/set up and dismantling of the stand. The space allocated to the exhibitor may not be exceeded in either height or any other dimensions.

Any stand space not occupied will be considered a no-show, and the space will be forfeited by the exhibitor. The forfeited space may be resold or used by Bulb Africa without obligation for any refund whatsoever, unless arrangements for delayed occupancy have been made.

The exhibitor shall not be authorised to share, sub-let or assign the stand to any other company/business or to entrust it to other parties in any other way.

The exhibitor shall only be allowed to display and distribute advertising material and to address visitors within his own booth space.

Activities at, and operations of, the booth shall be carried out in such a way that no nuisance will be caused to the event as such or to neighbouring booths. In cases to the contrary, Bulb Africa shall be authorised to exclude the exhibitor from the event. In the event of exclusion, Bulb Africa will not refund any payments.

All exhibition items must be removed from the exhibition area after the closing of the exhibition on the date and time specified by Bulb Africa. If the exhibitor fails to remove the items by the specified time and date specified Bulb Africa is entitled to remove the items at the exhibitor’s own risk and cost.

8. Fire safety regulations

Exhibitors are responsible for knowledge of and adherence to all fire and safety codes, and must follow the guidance given by any representative of the event venue. All signs and equipment must conform to Tanzanian standards.

9. Liability and limitation of liability

Bulb Africa is only liable for damage or loss to the exhibitor if the damage or loss is caused by fault or negligence by Bulb Africa. Bulb Africa is not responsible for the exhibitor’s indirect losses, including but not limited to loss of profits, loss of goodwill, etc.

The exhibitor is liable for any damage including loss of or damage to goods caused either by him/herself or by any of his/her assistants to the exhibition venue. The exhibitor is also liable for any other damage arising from the exhibitor’s failure to supervise the space rented by him. Bulb Africa is not responsible for the exhibited property.

10. Complaints

Exhibitors’ complaints in relation to the events and these Terms and Conditions should be made in writing and sent to Bulb Africa without delay and not later than 30 days from the date of the event.

11. Insurance

Bulb Africa will bear no insurance risk on behalf of the exhibitor. The exhibitor is explicitly urged to make use of his/her own possibilities of insurance. Bulb Africa assumes that exhibitors are adequately insured. 

Further, exhibitors are encouraged to make security arrangements for sensitive or valuable items. Bulb Africa will bear no responsibility for the property of exhibitors.

12. Visitors and staff

If no other agreement has been made, admission will be available to all visitors and staff without age limits.

Bulb Africa shall not be liable to any visitor for damages he/she may have suffered due to the behavior of an exhibitor or staff employed by an exhibitor. In particular, the exhibitor and his staff cannot be considered as vicarious agents of Bulb Africa.

13. Amendment of terms and conditions

Bulb Africa reserves the right to amend these terms and conditions at any time. All amendments shall be binding on the exhibitor with the provision that the exhibitor is advised of any such amendment. Any matters not specifically covered herein are subject to decision by Bulb Africa.

14. Intellectual property rights

Bulb Africa maintains all intellectual property and marketing rights regarding the exhibition, including websites, logos, company names etc.

No other than Bulb Africa is legally allowed to make commercial use hereof unless consent is given by Bulb Africa.

15. Data protection

All data regarding natural persons are processed in accordance with our Privacy Policy. The Privacy Policy can be found  here.

16. Severability

If one or more provisions of these Terms and Conditions are found invalid this shall not affect the rest of the provisions’ validity.

17. Entire agreement and discrepancies

The Terms and Conditions and any document referred to in these conduct the entire agreement between

the exhibitor and Bulb Africa.

The Terms and Conditions prevails in case of any discrepancies between these and other agreements between the Parties.

18. Governing law and jurisdiction:

The Terms and Conditions are subject to Tanzanian law. Any dispute arising in connection with The Terms and Conditions, including disputes concerning the Terms and Conditions’ existence or validity shall be settled by the courts in United Republic of Tanzania.